Digitization Decisions: Comparing OCR Software for Librarian and Archivist Use
Bibliographic record
Abstract
This paper is intended to help librarians and archivists who are involved in digitization work choose optical character recognition (OCR) software. The paper provides an introduction to OCR software for digitization projects, and shares the method we developed for easily evaluating the effectiveness of OCR software on resources we are digitizing. We tested three major OCR programs (Adobe Acrobat, ABBYY FineReader, Tesseract) for accuracy on three different digitized texts from our archives and special collections at the University of Western Ontario. Our test was divided into two parts: a word accuracy test (to determine how searchable the final documents were), and a test with a screen reader (to determine how accessible the final documents were). We share our findings from the tests and make recommendations for OCR work on digitized documents from archives and special collections.
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How this classification was reachedexpand
Full frame machine prediction
Teacher imitationNot calibrated prevalence, not ground truth. Human validation pending. The Gemma side is a direct model label for every work in the frame, read from the title-only record. The Codex side is a classifier learned from the 10,348 direct Codex labels and calibrated to design-weighted sample rates; fields without enough sample support carry no Codex call. Candidate is the union of the two sides; consensus is their intersection. These outputs are machine_predicted_unvalidated and are not human labels.
Distilled classifier scores by category (both heads)
| Category | Codex | Gemma |
|---|---|---|
| Metaresearch | 0.019 | 0.197 |
| Meta-epidemiology (narrow) | 0.001 | 0.000 |
| Meta-epidemiology (broad) | 0.001 | 0.001 |
| Bibliometrics | 0.009 | 0.007 |
| Science and technology studies | 0.002 | 0.002 |
| Scholarly communication | 0.004 | 0.005 |
| Open science | 0.001 | 0.003 |
| Research integrity | 0.001 | 0.001 |
| Insufficient payload (model declined to judge) | 0.004 | 0.002 |
Machine scores (provisional)
The two teacher heads of the student model, read on this work. A score orders the frame for review; it never asserts a category, and the validation status ships verbatim with every row.
Baseline scores from an immature model (maturity gate not passed, 7 training rounds). Scores rank; they never assert a category.
score_only:v0-immature-baseline · verbatim from the scoring run: score_only means the number may rank works, and no category label ships from itClassification
machine, unvalidatedMachine predicted; a candidate call from one source (direct Gemma or distilled Codex), not a consensus.
How this classification was reached, model by model and score by score, is at the end of the page under "How this classification was reached".