"Are You Ready to Create Digital Records that Last?": Preparing users to transfer records to a digital repository for permanent preservation (article)
Bibliographic record
Abstract
Simon Fraser University (Vancouver, Canada) marked its 50th anniversary by launching a digital repository to permanently preserve the university’s digital records of archival value. Simultaneously, the records management program launched a digital readiness project to educate departments about how to create digital records that will stand the test of time. This case study focuses on the training component of the project and details how the university is addressing knowledge gaps among records creators around digital records issues by creating training materials that are openly licensed and may be freely reused. Open educational resources or “OERs” are part of a wider open access movement in education. OERs can be created to address digital records issues and then shared with other institutions that are facing similar challenges in training their users on how to create and maintain good digital records.\n \nThis article explains the efforts of one university to prepare records creators for a future of digital records preservation.
Fetched live from OpenAlex and de-inverted. Abstracts are not stored in this database: the inverted indexes are 8.6 GB of the frame’s 9.3 GB of text, and the host has 13 GB free.
How this classification was reachedexpand
Full frame machine prediction
Teacher imitationNot calibrated prevalence, not ground truth. Human validation pending. The Gemma side is a direct model label for every work in the frame, read from the title-only record. The Codex side is a classifier learned from the 10,348 direct Codex labels and calibrated to design-weighted sample rates; fields without enough sample support carry no Codex call. Candidate is the union of the two sides; consensus is their intersection. These outputs are machine_predicted_unvalidated and are not human labels.
Distilled classifier scores by category (both heads)
| Category | Codex | Gemma |
|---|---|---|
| Metaresearch | 0.005 | 0.011 |
| Meta-epidemiology (narrow) | 0.000 | 0.000 |
| Meta-epidemiology (broad) | 0.000 | 0.000 |
| Bibliometrics | 0.001 | 0.001 |
| Science and technology studies | 0.020 | 0.006 |
| Scholarly communication | 0.008 | 0.005 |
| Open science | 0.001 | 0.004 |
| Research integrity | 0.002 | 0.002 |
| Insufficient payload (model declined to judge) | 0.015 | 0.004 |
Machine scores (provisional)
The two teacher heads of the student model, read on this work. A score orders the frame for review; it never asserts a category, and the validation status ships verbatim with every row.
Baseline scores from an immature model (maturity gate not passed, 7 training rounds). Scores rank; they never assert a category.
score_only:v0-immature-baseline · verbatim from the scoring run: score_only means the number may rank works, and no category label ships from itClassification
machine, unvalidatedMachine predicted; a candidate call from one source (direct Gemma or distilled Codex), not a consensus.
How this classification was reached, model by model and score by score, is at the end of the page under "How this classification was reached".